OADE Board Meeting Minutes

Friday, September 24, 2004

Roll Call: Kathy Buttermore, David Haiduc, Patty Cass, Celeste Bland, Julia Beyeler, David Miller, Marge Bartelt, Kelly Sanchez, Sally Dreier, and Carter Jastram

Approval of Minutes – Patty approved; Julia seconded.  Minutes of August 20, 2004 meeting were approved unanimously.

Treasurer’s Report – Patty

• Carter received $180 in membership fees.
• Checkbook/Savings interest is $1.27 and $9.93 respectively.
• Research printing and mailing costs are $106.94.
• Conference information was updated on the website, costing $60.
• As of September 24, 2004, we have $27,538.27.
• Celeste moved to approve the treasurer’s report; Julia seconded.  Treasurer’s Report was approved unanimously.

Committee Reports

            Budget and Finance –Patty

• Huntington Bank recommends that we move some of our money because we have so much in our account and limited activity each month.  We may want to put part of the money into a CD to gain interest.  We need to decide on an appropriate amount of money.  The rate for a 4-year CD is very good right now (4% for 4 years). 
• We have $24,055.15 in our savings right now.  Patty suggests $10,000 to $12,000 be moved into a CD to earn interest.
• Since Vicki will be making deposits from conference registrations every few days, there should be no issue with the amount of money in checking at the conference time when we pay conference bills.
• Julia motioned that $12,000 be moved into a 4-year CD; Sally seconded.  Approved unanimously.

            Conference – Rick, Julia, & Kathy

• Rick could not attend today.  The program is underway.  Speakers, meals, and rooms are all lined up.  Vicki, the conference organizer from Owens, will handle the registrations.
• Kathy has Leadershop organized.  Each chair and officer will have a role to play in Leadershop. 
• David suggested we consider moving the Board Meetings to different locations around the state.  This might help with gaining Board members and making OADE meetings more easily accessible.  David suggested every other meeting be at a location different than downtown Columbus.  Patty suggested such information be posted on the website so that members could attend when possible.  More members would learn about the board and how it functions.  Julia said she would be interested in learning which campuses might be interested in hosting such meetings.
• Kathy commended the conference planning committee on their planning for the 2004 conference in Marietta.

• Akron Conference 2005 room costs will be $89 per night at Quaker Square Crown Plaza.
• Steven Love, Pulitzer-prize winning author, is one prospective speaker.  His cost is $500 for speaking and one writing session.
• Joyce Dyer is another prospective keynote speaker. She is also a writer and teacher from Akron.
• Registration fee of $100 ($20 for membership and $80 for conference fees).
• Thursday night $550 for reception and $700 for hot appetizers
• Thursday afternoon chocolate break is scheduled
• Luncheons are $16 per person
• Wednesday night Leadershop will include a meal
• $500 check has been mailed to the hotel
• The 2005 conference forms are ready and will be given to participants at the 2004 conference.
• The 2006 conference planning is underway.  Kathy and Julia visited The Hilton at Easton in Columbus.  Room cost is $169.  There was a lot of discussion about this cost being prohibitive for most members and their colleges.  Kathy would like to e-mail the membership for their perspective.

            Constitution & By-Laws – Tracy

            No report.

            Grants – Sally & Celeste

• Kathy from Walsh submitted a request for a $1500 grant for funding for 4 writing and 4 math tutors for the expansion of a pilot program.  The main purpose is to provide support for entering first-year students to increase retention.  The class will be profiled and a report will be compiled about this population and their experience, considering curriculum, instruction and retention tactics, to help other schools in their programs.  Their final report will have narrative and statistical data.
• Board members suggested that instead of $1500 for the program that will primarily benefit Walsh, Kathy submit a proposal for support for the data gathering and analysis of the program that would be of benefit to other colleges.  This would be more aligned with the expectation of such a research grant proposal.  Kathy will take this information back to her administrator for further consideration.
• Sally has received 6 applications for the OADE 2004 adjunct conference awards thus far.

            Information – To be named

            No report.

Membership/Mentoring –  Carter

• 173 members to date
• Carter will e-mail Kathy and Julia with an updated membership e-mail list
• Carter asked for a point of clarification from a point in the Policy and Procedure Guide regarding start and end date of membership privileges.  The Board agrees that benefits of membership near conference time should be extended through the next calendar year.

            Nominations & Awards – Pat & Stephanie

• Kathy stated she is very excited that there were two names on the ballot for each office.
• Stephanie contacted Kathy letting her know that she has applicants for awards.

            Political Liaison – Paul

            No report.

      Publications – Patty/Elsie

• Our ad will be in the Fall issue of CRLA.  The bill will be coming soon.
• A manuscript was sent out for review last week.  We are waiting on reviewers at this time.  If approved, we will have 3 articles for publication, hopefully prior to the conference.

            Publicity –  Phyllis

            No report.

            Research – Lana & David

• Data entry of received data is almost complete.  More data is coming.
• Presentation plan is to introduce the survey and discuss the data.  Then Lana and David will welcome questions and suggestions for further studies.

Appointments:

            Archivist – Chuck

            No report.

            Technical Consultant – Patty & Becca

Conference site is updated; a daily schedule was just received and will be added to the website.

Old Business:

Institutional Memberships- There was much discussion about the different types of institutional memberships that members are aware of and about what institutions will pay for their faculty.  Discussion of the membership fee included in with the conference fee was discussed as well.  Because of the different institutions and the way they set up budgets, it was suggested that we ask the membership attending Leadershop for their perspectives.  This issued is tabled at this time for further expectation.

OADE/NADE Membership & Contact – Carter is in the process of comparing the Ohioans who are on the lists of membership for OADE and NADE respectively and will be contacting those who are in NADE but not yet in OADE.

New Business:

A board meeting will be held very briefly after the installment of officers at the OADE conference to set up the next board meeting date.

Adjournment:  Moved by Patty and seconded by Kelly at 12:46pm.

Minutes submitted respectively by Kelly A. Sanchez