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Empowering Learners
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OADE Board Meeting Minutes OADE Minutes November 19, 2004Vern Riffe Building, Conference Room East A, Columbus, OhioRoll Call: Patty Cass, David Hall, Julia Beyeler, David Haiduc, Lana Evans, Kathy Buttermore, Sally Dreier, David Miller, and Rick Myers Approval of the September 24, 2004 Minutes: David Miller moved, Patty Cass second Minutes approved Budget/Finance: Patty Financial report represents 2 months, September and November. $220 in membership fees; $8006.00 2004 Fall Conference, $14.65 in savings interest; $2.57 in checkbook interest for a total of $8243.22 in income. $11.10 in stamps for Treasurer’s expenses; $28.60 in check printing; $184 in conference award plaques; $60.00 in Technology work; $64.68 President’s discretionary fund; $11,666.62 in Fall 2004 Conference expenses; $12,000 moved to a CD. Current balance is $23,891.17.
Next meeting Jan.28,2005 end of year financial report and 2004 conference final report will be ready. 2004 Fall Conference Finances Adjunct award financial report. 4 did not attend the conference. Check to BGSU in the mail, 2 checks to Univ. of Akron will be taken care of. Total for hotel, mileage, and meals was $1251.21 and the total award was $1293.21. The difference is the $6 for the cruise; we absorbed $42 dollars, for the wine and cheese party cruise. Preliminary Fall 2004 Conference Report Conference Income: 3 Vendors paid $225.00; CLRA grant $400 toward keynote speaker expenses; registration income $7153 ($366 still due, 5 people); total conference income $7778.00. We did not apply for any of the NADE grants. There will be follow up on this matter to see if we can still apply for them. There was no community donation. Univ. of Toledo has three people that still need to send their conference money. Dorothy Bonsor has not paid. She will check with Marge. Jack Truschel’s expenses: $635.60; Plaques: $184 ; Rita Smikstein’s expenses : $1735.48 ; Adjunct awards $1251.21; Hotel rooms/food: $5782.47 – the $500 deposit room rental and food; Registration: $548.75 Vickie Henry; Leadershop barbecue sternwheeler and wine and cheese $2206.86 Hotel and leadership add together equals the hotel expenses Total $10, 137.51 More conference expenses and income to be processed for the January 2005 report. There is a loss of $2359.51 loss but with reimbursements this amount will be reduced. Rick said Dorothy Bonsor will send us a check Patty reported from Carter, who said he worked with Vicki to verify 10 people’s conference attendance, and Patty will get him the financial report for those attending so we can find out who these people are and process whether there are conference expenses to process. Vicki did a good job with registration. Patty and she worked well together. Rick recommended we continue with that. She is willing to continue working with us. Rita’s Smilkstein’s and Jack Truschel’s expenses are still on Rick’s credit card. Rick will send Patty a credit card statement, so she can reimburse him. Motion to approve financial report: David Miller moved; Sally Dreier seconded; Motion passed 2005 Conference Report: Kathy- Next meeting is Thursday, December 16, 2004; 1:00 p.m. luncheon meeting with Rick, Julia, and Kathy at the Trackside Restaurant at the Crowne Plaza Hotel, Quaker Square. The full committee will meet at 2:30 p.m. there. Rick stated we need to get together more and get the plans more detailed. There are outside sources, no room for negotiation, new trends. More outsourcing. Technology expenses means raise the conference fees. Do we limit technology, charge for technology for those giving presentations that need technical equipment? People complained about no table centerpieces at the Marietta conference. People pay attention to surface things. We need a person who is actively running the conference at the conference. At Toledo 2003 Julie Grabowski was the backup. We need to keep in contact continually with our conference speakers. Keep records of everything as hotel staff change. Kathy stated the problem at Marietta with the timing of luncheon, with speaker. We need time to do our OADE business. We need a statement about our expectations. We need a plan. May have the speaker at breakfast. Back up plan for taking care of expenses if the treasurer can’t be there. The keynote speaker took too long. That prevented Kathy from making final comments before becoming past president and prevented Julia from making her opening statements to the membership as the new president. Kathy suggested we make a list of all that needs to be done. Assign responsibility. Tasks such as the donation to the community and the NADE grants are two examples; the conference or the site committee will have to take care of this. CRLA representative now is Sandie Crawford from Cuyahoga Community College. The Akron 2005 Conference Proposal is on the web at www.oade.org. Kathy has prepared drafts of the Conference Participation and Conference Registration forms. She will forward drafts to Carter for his assessment. The conference committee will review the drafts at the December 16 meeting. We need conference registration help for Vickie, so she can take a break and to provide information when she leaves. We need help beforehand stuffing the packets. Add this to the Conference Participation form. The conference committee will determine who is doing the printing and creating the packets. Change date on the form from 2006 to 2005. Have a back up for Vicki. The conference committee will be discussing raising the fees. David Haiduc says that is a good argument for creating institutional memberships. We need to get more vendors. We need to plan on perhaps raising fees $30 per person in conference fees. Lana- increase membership will bring in more people to the conferences. Rick- we have to seek out people now for presenting; Julia – getting the information out earlier will help. Patty- presenters that did not pay for the conference last year was an issue- you must pay to be able to present, like NADE, and add a date. David Hall asked what kind of outreach is done to schools that are not part of OADE? We do not do that. We need to do that. We have asked Vendors to present. Make a deal. You can present but we expect things from you. We are not big enough as a conference to do this. Rick suggested offering teacher training, on campus to educational classes, for developmental education. Constitution – By-laws Tracy must put the changes in about the constitution and by laws voted on in October, Grants- Sally & David stated that Joyce Manual Wolf is asking for OADE grant money to attend the Kellogg institute for her research. She has received some money from CRLA to attend. The money has to benefit OADE. This query has come up. This is not in our scope or venue to provide money to go to Kellogg. We could ask her to present her research project at a conference. Information- no report Membership- Patty reported from Carter that we had 105 conference attendees and 119 members for 2005. He will be double-checking the list. Sally- Carter should have the list of the adjunct awards. He will start sending out to those who did not attend the conference to verify the OADE membership Nominations- no report Political liaison- no report Publications- third article submitted; journal will be able to be published. Publicity- no report Research- Lana Evans and David Haiduc presented research report to the Ohio Board of Regents on Friday, November 5, at the OBR office and at the OADE Fall 2004 Conference in Marietta. The presentations went well. Prepared a one sheet summary and PowerPoint. We received good feedback. Add one page summary to the report. Next, make PowerPoint available and one page summary on OADE web site, and the data set, so people can do their own searches. They want to write a manuscript and publish it and make that available. Lana can submit this to Marge for the Newsletter and then write something for the journal. Discussed future research projects: Develop a success rate database; Disaggregate the data using IPEDS Institutional Characteristics and examine differences among institutions; Cutoff scores for cognitive assessment instruments; Passing criteria for remedial/developmental courses; Types of grades in remedial/ Developmental courses; Course repeat and payment policies; Duration of late registration period; and Course attendance policies What do you want us to pursue next in this research- the cut off score and methods for that; Nick Wilson at the OBR has the scores. Is there a difference in retention rates at institutions. Not enforced or not to enforce taking dev. Ed. Courses. Jack Truschel’s study is on this. He is glad to share his information. We are inviting him back to the Akron conference. What are the pass rates for the courses, ie D or C or higher. Julia will send out her study from Wayne to the Board. Lana and David discussed a calendar for the Research committee to keep research going and on time There were 19 people at their session at Marietta. Lana and David did a great job at the OBR. Suggestions for further research were provided. Integrated Postsecondary Data System IPED National study, can get into this. We cross-referenced our data with their data. One can download the data and then work with it. Lana will talk to Jack Truschel. Lana and David thanked Kathy for the recognition at the OADE Awards luncheon at the Marietta 2004 Conference. They appreciated their service pins. Archivist- no report Technical consultant: Patty & Becca Let Patty know and forward Becca’s new work email to us. Do this as soon as possible because Patty will be be gone in January. Patty will send her an email at work that there is OADE work at her home computer. Patty will talk to Celeste about reimbursement. Ask her if she wants to continue this. Old Business Institutional Memberships: We were going to ask the membership at large- mass email to the membership on this. Get their feedback. We’ll ask Carter to do this. Present pros/cons on this to the membership David cited Tri-C example that there would be more participation in OADE with this. We need to look at the costs. The interest would be dependent on cost- David will work on this. Institutions do not pay membership. We need a cost benefit analysis. We need increased number of attendees at the conference in terms of having an institutional membership. OADE/NADE membership-contact; Carter and Kathy have this in process. We will be contacting people who are members of NADE but not OADE and ask them to consider joining OADE. New Business The almanac is on the OADE web site. We stopped doing it because of the expense of printing it. Carter has the data base for the membership. Do we want to produce this for the membership, the Almanac. We can decide a date at the next board meeting. He can bring a list in January to us. We can give him a cut off date. Member institutions and addresses and then the people listed underneath. NADE 2010- we are making the commitment for OADE to host the NADE National convention in March 2010. Kathy moved that OADE host the NADE 2010 conference. Julia seconded. Discussion: we need surrounding state support from NADE chapters. Kathy stated that Indiana, Illinois, and Kentucky state chapter presidents indicated their willingness to share the workload. The motion passed. Kathy will inform NADE and proceed with the next step, which is to apply to be the host state. Meeting adjourned at 12:22 p.m. Congratulations to Julia on a short and effective meeting. Minutes submitted by, Kathleen Buttermore, substituting for Tracy Koski
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Association for Developmental Education 
