OADE Board Meeting Minutes

OADE Executive Board Meeting Minutes

Friday, May 14, 2004

I.  Members Present:   Kathleen Buttermore, Celeste Bland, Patty Cass, Kelly Sanchez, Carter Jastram, Tracy Koski, Lana Evans, Julia Beyeler, David Haiduc, David Miller, Rick Myers, and Marge Bartelt   

Meeting began at 10:45.

II. Approval of Minutes

Minutes of the Feb. 27, 2004 meeting were unanimously approved.  Kelly made a motion; Patty seconded.

III. Treasurer’s Report (Patty):

• Since last meeting, we’ve received $440.00 in new membership.
• $350.00 of conference money not previously submitted has been paid.
• Miscellaneous Income:  a $20.00 donation from Phyllis Thompson, past president.
• $75.00:  liability insurance; this was voted on via email
• The last payment of one hundred dollars has been made to Tara for Power Point presentation
• Total Income:  $840.55
• Patty also presented an updated budget worksheet for 2004.

            This is the final copy.

• She noted that the reason for the major difference between 2003 and 2004 was because we had so much of the 2002 conference money that carried into 2003.
• Carter Jastram, Phyllis Thompson, and George Khoury have completed the audit.

IV.       Committee Reports:

            Budget and Finance (Patty): 

• Carter presented three signed copies of the Budge Audit Report for the executive board.
• He sent this out via email previously.
• Patty mentioned that changing the fiscal year will require voting on mail ballots or at the conference.
• This will also require meeting after the conference to approve the budget.
• The change would be to do a half-fiscal year starting in 2005 and then go to a full-fiscal year.
• The nomination and the ballots will go to Pat Rowe.
• A motion was made to change the fiscal year from January 1^st/ Dec 31^st to July 1^st /June 30^th.  
• Patty suggested this become effective July 1, 2005. 

            Kelly seconded.

            All were in favor.

            Conference (Rick):

• David and Rick are going to Newark next week to meet with the committee members.  The speaker will be Rita Smilkstein, who presented at CRLA Conference.  Her fee will be $1200.00 plus flight costs.
• A grant writer, who previously presented in Marietta, will also present. 
• Call for proposals is out.
• On the issue of registration…Vicky Henry, conference person from Owens, will straighten out the “kinks.”
• The logo is on the site and has also been sent to Dave Henry for the bags.
• David asked that we try to find someone who is very adept at Blackboard to make a presentation.
• Celeste volunteered to contact Paul Owens from CSCC.
• Lana said she’d look for someone to present on Web CT.
• Pat will send out ballot, nomination form, and reader of proposals form.
• Program ideas should be sent to David Miller.
• Kathleen said she’d like to offer a session in which attendees could come and meet board members---a question and answer session
• David asked that September 15, 2004 be the deadline for anything to go into the program.

Constitution and By-Laws (Tracy):

• There are no changes at this time.

Grants (Sally and Celeste): 

• No report at this time.

Information:  (Julia)

            Membership/Mentoring (Carter and Marge):

• 151 is the current 2004 membership total.
• Carter sent out 104 emails and 25 mailings to non-renewed members in April.  He has received 25 renewals from both sources to date.
• Kathleen is going to ask Carol O’Shea to send her a list of NADE members living in Ohio.  She’ll forward this on to Carter.

Nominations and Awards (Pat and Stephanie):

• President-elect:  Marge Bartelt and David Hall
• Treasurer:
• 2-year rep:  Celeste Bland
• Send names of people to Pat Rowe.

Political Liaison (Paul):

• Kathy shared an email from Paul.
• OMSC, who sponsors State House Day, might be a good group to join.  Paul emailed            inquiry and received information about their website.  The membership fee is $10.00.     Kathleen said we need at least one OADE member.  If Paul agrees to join, OADE will     pay the fee.  Kathleen made this motion and Patty seconded it.
• This was amended to read that up to ten additional membership fees will be paid.

            The original motion with the included amendment was approved unanimously.

            Publications (Elsie and Patty):

• Two articles have been approved for publication.

            Newsletter Editor Spring 2004 (Marge):

• The newsletter will be printed Monday, May 17, 2004.
• A suggestion was made that we put “request for publication” flyers in bags at NCLCA, NADE, and NCTE.
• Lana suggested having a specific issue that would give educators a focus.
• Kelly thinks “Teaching with Technology” would be a popular and relevant theme.

Publicity (Phyllis):

Research (Lana):

• Lana presented the questionnaire that she and David have been working on.  This questionnaire is related to her Kellogg practicum. 
• She provided an updated timeline.
• Once the data from the survey is back (linked by IPED id’s), they plan to contact each institution and find out the best person to send it to.
• Kelly asked about sending it electronically.  Lana said that in the past email response rates have been very low.
• Lana asked if there was anything else that should still be added to the form. 
• David suggested the Course Work section be changed to Developmental/Remedial, not just remedial by itself.
• Marge suggested revising Orientation (Mandatory/Optional)
• High school grade point average will be added.
• 170 institutions will receive this (private, public, not for profit, for profit).
• Lana and David were commended for their hard work on this project.
• David asked who should be contacted; Patty gave him Becca’s email.

            K- College (Kathy):

• OBR asked her to serve on a new committee.
• This committee will look at setting standards from kindergarten through college and what can be done to establish college readiness skills.
• Kathleen commended David and Rick’s vision in terms of K-12.  Both men commended Kathleen and her committee’s hard work.

V.  Appointments:

Archivist (Chuck):

• Chuck will be at the August meeting.  He’s getting close to being done.

Technical Consultant (Patty):

• As things come in to Patty, she sends them on to Becca.

 VI.   Old Business:

OADE Brochure (Kelly):

• Everyone agreed the new brochure looks very nice.
• Carter suggested board members take them back to their institutions.
• Patty mentioned the questionnaire may spark interest in OADE, too.

NADE 2005 Conference (Kathy): Report

• At NADE 2004 in St. Louis, the gift basket raised $38.00.

NADE 2004 Scholarship Gift Basket items (Kathy): Report

• Kathy suggested we start brainstorming what one big item we could donate for next year's conference
• 21 attended chapter meeting at NADE.
• 1,036 had registered on Thursday and were attending.

VII.    New Business

• Issues were discussed about how to increase membership.
• At NADE, Ray Manak, Tri-C,  said he’d like OADE to consider offering group memberships
• Kathy would like some brainstorming on this idea for the next meeting.
• Carter said that, on April 3, 2001, a report was submitted which detailed his findings in regards to group memberships.
• NADE wants our chapter to host NADE 2010 Conference with Cincinnati as proposed site

• Kathy is enthusiastic about this idea.  She has been in touch with the convention center in Cincinnati.  There are two major hotels, housing 800 and 600, within five blocks of the convention center.  She asks that we think of this idea for a future meeting.
• She envisions one person in charge of each job.
• NADE would like a commitment this year, hopefully by October’s OADE conference.
• Carter said that past presidents are honorary members, not life members.  Carter will bring this item to the next board meeting.
• OBR Announcement:  Our response to budget cuts affecting Developmental Education is currently being drafted by Kathleen.
• Next meeting date:  August 20, 2004

VIII.  Adjournment:  1:05

Minutes submitted by Tracy C. Koski