Ohio Association for Developmental Education

Empowering Learners

OADE Board Meeting Minutes

Friday, May 19, 2006

Roll Call:  David Hall, Julia Beyeler, Kathy Buttermore, Celeste Bland, Marge Bartelt, Carter Jastram, and Tracy Koski

Approval of 12/2/05 Minutes—After one spelling change and an addition to the Treasurer’s Report, Julia moved the minutes be approved.  Kathy seconded.

Treasurer’s Report—Celeste

Celeste shared the following current figures for 12/02/05-5/19/06:

The balance as of December 2, 2005 was	$20, 135.06
Deposits:	$870.00
Interest:	$24.03
Expenditures:	$1, 244.15
The balance as of May 19, 2006 is	$19,784.94
Income to Date:	$15, 369.00

• All were in favor of the Treasurer’s Report.

Committee Reports:

            Budget and Finance—Celeste

• Celeste asked if we could move $90.00 from Membership to Treasurer’s Bonding.  She also asked if we could move $151.00 from Membership, so we’d be back at $1,000.00 in savings account.  Board members approved both changes.

• She also pointed out that we’ve lost $151.00 to the service charge (since, each month, we’ve fallen below $10,000.00).  The bank said that if we move the money from a money market account into a business account, we won’t face the $10.00 monthly surcharge.  Members said the change seemed logical.  All were in favor. 
• In terms of specific line items, $49.16 was for labels for conference.  488.00 went to Vicki Henery for registration.
• COLA gave us a check for $550.00.  This amount paid for the speaker, food, and printing.
• Celeste said we’ll need to meet again soon to discuss the upcoming budget. Board members selected July 12, 2006 at 10:30 for this meeting.  Tracy will secure a meeting room via Kris at OBR.

Conference—Kathy

• Sandy Crawford (president of NCLCA) sent Kathy a copy of NCLCA’s vendor form.  Kathy then modified it to fit OADE’s needs.
• She has the following options on the form so far:

Ø      Sponsoring a luncheon

Ø      Sponsoring Thursday evening welcome reception

Ø      Sponsoring Thursday’s or Friday’s continental breakfast

Ø      Sponsoring Thursday’s Conference Reception for OBR and State of Ohio Legislative Education Committee Representatives

Ø      Sponsoring Wednesday evening’s Leadership Workshop for OADE Board.

·        David asked if we could give them a presentation space; Kathy said yes.

·        Kathy added she’d like to have at least ten vendors at this conference.

·        Members commented that she’s done a good job with this new vendor form.

·        Marge suggested adding the option of sponsoring adjunct awards.  Members agreed.

·        Townsend Press will continue to do the bags.

·        David said he’ll be contacting NorthPointe about LeaderShop.

·        Kathy mentioned that we need to come up with a fee for those attending LeaderShop but not staying overnight.

·        Many members do not realize that the conference fees include meals, too.

·        Deadline for Registration:  October 6, 2006

·        Deadline for Proposals:  July 2006

·        Kathy has several proposal readers.

·        Columbus members need to get “freebies” and door prizes in place.

·        Townsend Press will send the bags to David Hall.  A committee at CSCC will fill them.

·        Celeste suggested Glenda and Institutional Advancement at CSCC will be good places to start.

·        Kathy has applied for a NADE grant that could fund expenses incurred NADE reps who are invited to our conference.  (This didn’t happen in Marietta.)  The second one will pay for Jack Truschel, who is coming in to help with chapter development.

·        Marge commented how keynote speakers should energize members; they shouldn’t just focus on a huge task ahead, such as conference-planning.   Kathy said in the future she needs suggestions for good, dynamic speakers.

·        Kathy next discussed Thursday’s reception…Carter suggested starting at 8:00 instead of 9.  Celeste proposed having a reception right after the last session.   Tracy asked about installing officers during it.   It was decided to merge the OBR reception and not do the separate Thursday reception.  Everything conference-wise will be finished by 6:00, so attendees can do their own thing.

·        David suggested keeping installation of officers on Friday since installation and OBR reception may be too much.

·        Kathy will invite Darryl Handy (former winner of NADE Award) to share his success story to OBR members.  Julia proposed we get a fact list together of students who have gone on.  Board members agreed this was a great idea.  Marge suggests especially focusing on four-year institutions.  She also deemed OADE an agency of change!

            Constitution & By-Laws—Tracy

            No report

Grants—David Hall

Now that she’s made requested changes, Kay Blue’s proposal, “Using the Lavelle Questionnaire:  How College Students Write Essays and Papers for Assessing the Writing Behaviors of Students in Developmental Education Writing Courses,” will be sent out electronically for approval.

Information/Publicity—Kathy

Kathy’s summer project will be to work on the CD and commercial for public TV and radio.

            Nomination and Awards—David Hall (for Brenna Michelis)

• David shared an email from Brenna.  She wants to know if the ballot should be distributed in August again.  Board members agreed that it should.
• The results have to be tabulated two weeks prior to conference.
• Also, Brenna also asked for any names of people who may be interested in running.  Board members will send these to her when they think of people.
• The offices that will be filled this election are President-Elect, Treasurer, and Two-year Representative.

Research—David Hall (for David Haiduc)

• David Hall also shared an email from David Haiduc.     
• He has received one application for an OADE conference fee waiver/award.
• The research committee plans to administer the next survey at the end of August/early September.  That way they will be able to present findings at the October conference.
• He also said he’d like to vote “yes” to funding Kay Blue’s project.  Since he is no longer going to be receiving any financial award for any work that he may do for Kay Blue’s project, he feels comfortable voting on this.

 Special appointee reports:

Archivist—Chuck

 No report

            Membership—Carter

• Membership is around 215
• OADE has 30 Institutional Members from Sinclair!
• Carter said we might consider mailing OADE membership cards.  He said the database could definitely be utilized.  He already has a unique number for each member.
• Effective January 2006, OADE is registered with Staples as a tax-exempt entity.

            Mentoring

No report

             Political Liaison—David Calaway

 No report

            Publications—Journal

 Journal was recently distributed.

 Newsletter—Marge

• Marge offered to do another newsletter if others will help. 
• Kathy suggested we find someone else to do newsletter since Marge will be fulfilling her responsibilities as president, beginning October.  Board members agreed.

             SIG Coordinator

 Julia Beyeler mentioned what an excellent job Susanna Horn is doing.

             Technical Consultant

 David Hall commended Jeff Koleno for his work on the website.

             Economic Outreach

 No report

             K-College (Kathy for John Primm and Kathy Johnson)

• The look of the K-College website is going to be changed by the OADE Conference.
• John Primm and Kathy Johnson are in charge of K-College now.  They both work for Kent State-Trumbull.

New Business

• Marge shared a copy of the 1996 Procedures Manual and how we need to carefully review whether our current practices correlate with those listed in the manual.  Kathy commented that she and Tracy plan to work on this project of updating the manual this summer and make sure that what OADE has voted on in the past is added to the manual.
• She also noted two particular bills developmental educators should pay particular attention to:  House Bill 565 and Senate Bill 311.  Both deal with Ohio Core Curriculum and recommendations of restructuring remedial college courses.           

Kathy moved the meeting be adjourned at 12:30.  Julia seconded.

Minutes respectfully submitted by Tracy C. Koski, 5/19/06