OADE Board Meeting Minutes

June 5, 2005

Roll call:  Julia Beyeler, David Hall, David Haiduc, Marjorie Keil, Becky McDonald, Susanna Horn, John Maroli, and Tracy Koski

Approval of Minutes:  David Haiduc made a motion that the minutes from April 29, 2005 be approved.  David Hall seconded.  The minutes were unanimously approved.

Treasurer’s report—Celeste

Celeste sent copies of three reports.  Summaries follow:

Treasurer’s Monthly Report (January 31-March 6, 2005)

• This report reflected a few minor adjustments from the previous one. 
• Balance as of March 6, 2005 was $23, 623.60 (deposits:  $247.00, interest:  $4.07, and expenditures:  $70.00)

 Treasurer’s Monthly Report (March 6-April 29, 2005)

 Balance as of April 29, 2005 was $23, 611.98 (deposits:  $147.00, interest:  $11.38, and expenditures:  $170.00)

Treasurer’s Monthly Report (April 29-June 3, 2005)

• Current Balance (as of June 3, 2005) is $22, 986.98.  This includes $625.00 in expenditures.  Income to Date is $454.03.  Expenses to date total $1057.00.

Committee reports

            Budget and Finance—Celeste

• Celeste also sent a breakdown of the budgets for each of the time periods listed above.
• Each reflected any changes made or expenses incurred.
• Julia inquired whether the advertisement for journal submissions should be under Publicity or under Journal. 
• Another question raised regarded how much an out-of-state individual should be charged for a copy of the journal.  Julia was asked this recently.

Conference—Julia

• Julia spoke of how nice the Conference Center at North Point near Polaris is.  The food is buffet-style.  The rooms are spacious.  The Conference Center was originally built for training by Nationwide.  There’s a park next door for walking, a pond for fishing, and a shuttle service to Polaris Mall. 
• An email from Kathy was shared that listed prices for North Point lodging and meals.  The fees are as follows:  an individual driving in:  $60.00, a single room:  $199.00, and a double room:  $169.00 per person.  (These are per day and include breakfast, lunch, and afternoon snacks.)
• Marjorie noted how the ease of planning for North Point would be eliminated.  Her department’s concern is they will have fewer attendees.  At her school, presenters have half of their room rates paid.  Non-presenters have to pay these themselves.  Her university pays registration.  She suggests, in the future, a survey might be sent out to find out what members are looking for in terms of accommodations. 
• Julia said the Call for Proposal form needs to mention the sessions are expected to be an hour in length.
• We have five proposals so far.  Julia said maybe Carter should send a reminder email each month.

            Constitution & By-Laws—Tracy 

• This summer, Kathy plans to make sure approved changes to Constitution and By-Laws have officially been made in writing and are clearly stated.  She will look through minutes dating back to 1996.  Tracy has offered to assist her.

            Grants—Sally and David

• David Haiduc said he hasn’t received anything related to grants at the present time.  He also mentioned the growth of developmental enrollments so far.  The need, in his opinion, is not going to go away.
• He said developmental educators should make sure they’re not just teaching to the test.
• David Haiduc also mentioned he’d like compile and explore data regarding standardized/placement testing throughout the various grade levels and look at possible predictions that can be made.

Information—Kathy

• Julia is going to email Kathy about where registration should be sent.

Membership/Mentoring—Carter

• Carter sent a rough draft of the almanac, broken down by institution.
• Julia and Becky commented on how nice and detailed it is.
• It used to be organized alphabetically only.

            Nominations & Awards—Brenna Michelis/Elaine Shively

• Brenna sent word that we still need a candidate for President-Elect; David Haiduc said he’ll ask some of his colleagues.
• Julia will ask Sally for any potential Bowling Green candidates for the various offices
• We still need an Outstanding Program nomination.

            Political Liaison—

• Julia reminded everyone that we still need a political liaison.

            Publications—Patty, journal; Marge, Newsletter 

• We need to appoint someone to replace Elsie who resigned.
• Julia shared a letter from Patrick Saxon, editor of Research in Developmental Education.  OADE members can order RIDE newsletters at a special discounted rate.  We’ll check with Celeste about collecting the money.
• David Haiduc volunteered to read articles for the OADE journal.

            Publicity—needs to be assigned

            Research—Lana & David

• Lana and David will be working on more surveys this fall. 

They plan to put something together and present it to the board. 

It will be emailed out to everyone.

            Archivist—Chuck

• No report provided.

Technical Consultant—

• Please email any submissions for the website to Tracy Koski at tkoski@cscc.edu.  She will forward these on to Becca Seabolt.

Old Business—

• The Institutional Membership fee will be $175.00. 
• Julia mentioned this should be on the membership section of the website.  Final implementation needs to take place.
• David suggested having a contact person to whom we could send all the OADE journals.  He is going to email the information to Carter.

New Business—

 Meeting was adjourned at 12:20.           

Minutes respectfully submitted by Tracy C. Koski