Ohio Association for Developmental Education

Empowering Learners

OADE Board Meeting Minutes 

Wednesday, July 12, 2006

Roll Call:  Marge Bartelt, Julia Beyeler, Celeste Bland, Kathy Buttermore, David Hall, David Haiduc, Tracy Koski, and Juanita Melton

Approval of 5/19/06 Minutes:  After one spelling change was made, Julia moved the minutes be approved.  Marge seconded.  Members unanimously approved the minutes.

Treasurer’s Report—Celeste

Celeste shared the following current figures for

• The balance as of May 19, 2006 was $19, 784.94
• Deposits:  0     
• Interest:  $7.49
• Expenditures:  $20.00 service charge (for savings account balance)
• Balance as of 7/12/06:  $19, 772.43.
• Income to Date:  $15, 736.59.
• All were in favor of the Treasurer’s Report.

Committee Reports:

            Budget and Finance—Celeste

• Since we were over around $2800 for conference last year, Celeste asked if we should increase the number to $16,000 this coming year.  Kathy said she’d prefer to allocate $15,000.
• Kathy said she was going to meet with Celeste and make sure everything was outlined in the conference template.
• Budgetary changes agreed on by the board include:

Ø      $180.00 for Treasurer’s Bonding will go back to $90.00 because of the new fiscal year.

Ø      $75.00 for Insurance will be raised to $100.00.

Ø      $171.00 for Banking Expenses will become $100.00.

Ø      Line Item 3910, K-12 Ad Hoc, will be deleted.

Ø      Line Item 7900, Spring Conference, will also be deleted.

Ø      $750.00 for Technology was changed to $500.00.

• Marge suggested we combine Information and Publicity into one.  After consideration, the board opted to keep separate.  The Fact Sheet for conference will come out of Information; the money for OADE commercial will come out of Publicity.
• David Hall moved the budget be approved. Julia seconded.      

Conference—Kathy

• Kathy said the contract has not been officially worked out.  She said she’ll have North Pointe send a copy of it to David.
• Jennifer, our original North Pointe contact person, is now working for another hotel.
• On 6/5/06, Mickey Hay and Kathy met with Hyatt representatives.  They provided a full tour of conference center and downtown Columbus.  Mickey will be here Wed., October 18^th for our conference.  During the conference, Kathy and Mickey will take part in conference pre-planning.  NADE’s conferen will take care of the conference.  OADE will handle special events, registration, and the vendors.  At the fall conference, a list of all duties will be distributed, so people can sign up.  All can choose their level of participation.
• Kathy has invited chapters from other states (Pennsylvania, Illinois, Indiana, and Michigan) to OADE 2006 and will inquire if they’d like to help with NADE 2010.
• Kathy has chosen the theme “The Heart of It All” for NADE 2010.
• We’ve received 14 OADE 2006 presentation proposals so far.  Tracy mentioned that she and Holly Finnegan will be submitting two.  Deadline is July 21, 2006. 
• For Thursday, time normally allotted for the last sessions from 4-5 or 5:30 may be used instead for the reception.  That way, everything will conclude by 5:30.  Legislators from the Education Committee and OBR will be invited.  Julia added more may be able to attend with the earlier time.
• Marge asked if we’re still considering a Fact Sheet, and Kathy replied yes.
• David Hall shared he is working on Leadershop. We have a room, and they can accommodate any size group.  Kathy will find out if North Pointe has any activities they can provide.  Marge said it will be nice to talk as a whole.
• We don’t need a minimum number of rooms guaranteed at North Pointe.
• Jodi DeGroff from Experience Columbus (614-222-6151), JdeGroff@Experience Columbus.com, may be a great help for getting freebies for OADE 2006 and NADE 2010.

            Constitution & By-Laws—Tracy

No report

Grants—David Hall

Kay Blue’s proposal (with changes) was approved by all board members.  $1000.00 was awarded to fund her project.

Information/Publicity—Kathy

No report

            Nomination and Awards—

David Hall said he has received one application for Outstanding Contribution to Developmental Education/Two-year College

Research—David Haiduc

In first part of September, David Haiduc will be sending out a survey to same database as before. 

Special appointee reports:

Archivist—Chuck

No report

            Membership—Carter

No report     

            Political Liaison—David Calaway

No report

            Publications—Journal

No report

            Newsletter—Marge

No report

            SIG Coordinator

Julia commented that Sue has been doing a good job as SIG Coordinator.

Technical Consultant

Board members also agreed that Jeff Koleno has been doing an outstanding job with the website.

New Business

• David Haiduc and Julia Beyeler will be meeting on July 21, 2006 with Secondary to College Subcommittee in Columbus.
• They will also talk to David Calloway about Senate Bill 311.  Perhaps David C. can send out an informative email about the bill.
• The next OADE board meeting will be September 15, 2006 at 10:30.
• Meeting was adjourned at 12:30.

Minutes respectfully submitted by Tracy C. Koski, 7/20/06