Ohio Association for Developmental Education

Empowering Learners

OADE Board Meeting Minutes

Friday, December 2, 2005

Roll call:  Celeste Bland, Julia Beyeler, Kathy Buttermore, Juanita Melton, David Haiduc, David Callaway, David Hall, and Tracy Koski

Treasurer’s Report---Celeste

Celeste shared these current figures:

• $945.00:  collected in both individual and group memberships this month.
• $4, 140.36:  income from conference
• $3.49:  Interest from Savings
• $2.79:  Interest from Checking
• $6.28:  Total Interest
• $5, 091.64:  Total Income for the Month
• $14, 475.07:  Income to Date
• $17, 929.96:  Expenses

Committee Reports:       

   Budget and Finance—Celeste

• $12, 598.86:  Income from 2005 Conference
• $13, 850.00:  Budget for 2005 Conference
• $1, 251.14:  Loss
• Expenses included:   Speaker:  $500.00, Leadership:  $200.00, Entertainment:  $300.00, Plaques, etc.:  $534.89,  Crowne Plaza:  $14, 517.76 
• Conference Expenses:  $16, 052.65
• This total does not include adjunct awards and Vicky’s fee that are still to be paid.
• Celeste and Kathy will meet to do a complete breakdown.
• Celeste proposed that we keep $10,000.00 in OADE’s account to avoid the $10.00 service charge.  To date, we have lost $90.00
• David moved the Treasurer’s report and the Budget and Finance Report be accepted.  Kathy Buttermore seconded.

  Conference—Kathy

• CRLA will be reimbursing OADE for $600.00
• Kathy distributed a Conference Chair Report and a very detailed template form for Akron 2005.  This budgetary breakdown will be prepared for Columbus 2006, too. 
• Kathy said the vendors/publishing companies will sometimes pay for conference-related items.  (Evening reception?  Sponsoring a lunch?)  Sandy Crawford, our vendor representative, is compiling vendor contract/s.  This will be one way to reduce our costs.
• Kathy is also going to be applying for the NADE grants.  (One may cover Sonya Strahm’s expenses.)
• Kathy next discussed the Thursday night reception in Akron and how only 30 plus people attended, yet the cost was $630.00.  Kathy said we need to look at ideas for Thursday night receptions in the future.
• Kathy also asked board members to review the Conference Registration Form. 

            She also proposes the following fees:

·     Presenters/attendees who are just coming in for the day will be paying $89.00 a day.   This is also the charge for same-day registration for those who have not previously registered for the conference. 

·      Those presenters just coming in for their presentations and leaving will also pay $89.00.

·      Active Professional/Full-time:  $110.00 (Conference fee only, no OADE membership)

·      Active Professional/Part-time:  $65.00(Conference fee only, no OADE membership)

Kathy then provided an update on the 2006 conference:

·        The theme will be Setting Trends for the Future.

·        It will be held at Northpointe.

·        The dates are October 18-20, 2005.

·        The keynote speaker will be Sonya Strahm, NADE Board member.  Her presentation  will focus on Columbus 2010 planning.

·        Jack Trushell will present on grant-writing.

·        OADE will invite representatives from State’s Education Committee and Ohio Board of Regents.

·        David Hurwitz plans to give a yoga presentation.

·        Kathy is also going to be inviting representatives from surrounding state’s NADE chapters---in preparation for NADE 2010.

·        David Callaway proposes getting the membership to design a pin.

·        Kathy Buttermore welcomed Celeste to the Conference committee.

·        David Hall suggested having the new president installed on Thursday night instead of waiting until everyone’s about to leave.

·        Kathy will take this suggestion to March’s board meeting.

 Constitution & By-Laws—Tracy

 No report

             Grants—

• Kay Blue, Tatiana Gorbunova, and David Haiduc are re-submitting their proposal, “Using the Lavelle Questionnaire:  How College Students Write Essays and Papers for Assessing the Writing Behaviors of Students in Developmental Education Writing Courses.”  David Haiduc submitted the information to board members.
• David Hall and Julia Beyeler asked for a clarification of what the specific methods used entail.  David Haiduc is going to pass this request on to Kay.
• Kathy requested that Susan Sipple also re-submit her proposal.

             Information/Publicity—Kathy

• Now that the conference is over, Kathy plans to work on the NADE/OADE cd-rom.  She will be soliciting what kind of information members want, in terms of incorporating the OADE information into the NADE ad.

            Nomination and Awards—Brenna and Elaine

•   No report

            Research—David

• Lana, Dr. Topar, and David Haiduc are preparing a second research project.  They plan to meet in February.  This will build on the program they’ve already developed.

  Special appointee reports

            Archivist—Chuck

• No report

            Membership—Carter

• Carter is almost finished updating the database; this is based on conference registration information.
• Tentative membership is 197!
• There have been quite a number of email changes.  Several board members requested an updated list from Carter.

            Mentoring—

• Kathy clarified that this position was set up so that, when new members had questions, this person would be their resource person.

            Political Liaison—David Calaway

• David Calaway is going to work from the CD.
• He said he’d like to inquire whether or not OBR has a specific lobbyist with whom he could get in touch.

           Publications—Journal

• No report

          Newsletter

• No report

         SIG Coordinator

• No report

         Technical Consultant

• Jeff Koleno, Tri-C, is our new Technical Consultant.

         Economic Outreach

•  No report

            K-College—Kathy

• Kathy is going to be training the NADE officers in Philadelphia in terms of OADE’s K-College program.
• At Akron, John Primm and Kathy Johnson will be taking over the K-College Committee.  They’ll need to be updated each year with the names of contacts and keep track of any programs that need to be added or deleted.  
• Juanita distributed a brochure she created at Wright State that seeks to acclimate students to the college environment.

New Business---

• David Hall asked members to check the OADE website.
• There will be no January meeting.
• The next board meeting in Columbus will be March 10, 2006 at 10:30.

Meeting was adjourned at 12:20.

Minutes respectfully submitted by Tracy C. Koski, 12/9/05