Ohio Association for Developmental Education

Empowering Learners

OADE Board Meeting Minutes

Friday, September 15, 2006

Roll Call:  Kathy Buttermore, Julia Beyeler, Marge Bartelt, David Hall, Liz Schroeder, Sean Stewart, Celeste Bland, and Tracy Koski

Approval of 7/12/06 Minutes:  With one spelling change, Marge moved the minutes be accepted.  Julia seconded.  Minutes were unanimously approved.

Treasurer’s Report---Celeste

Celeste shared the following current figures:

• The balance as of July 12, 2006 was $19, 772.43
• Deposits:  $80.00 (for membership)
• Interest:  $7.30 (merge of checking and savings)
• Expenditures:  $20.00 (service charge)
• Balance as of 9/15/06:  $19, 839.73
• Income to Date:  $87.30
• Savings:  $916.86

Budget Report---Celeste

• Now that David has acquired the official Domestic/Reinstatement Document for OADE, Celeste can pass it on to Huntington.  The service charge will not be incurred any longer. 
• David Hall moved the Treasurer’s Report be approved.  All were in favor.

Committee Reports:

Conference Report---Kathy

• Kathy distributed a Conference Overview packet to members.
• George Henry will send 150 Townsend Press bags directly to David.  Kathy said the bags should be delivered by 11:00 on October 18, 2006.  Kathy needs a list of people helping with filling the bags by the end of September.
• The program is almost ready to go!
• We need to decide on the Leadership Workshop dinner location.  It will be from 7:00-9:00 on 10/18/06.
• Kathy presented a draft of the program and the schedule.  She’ll soon be adding the actual room assignments.
• All presenters have been contacted.
• There will be a full hour for lunch.  Then, we’ll move to another location for awards and installation of new officers.
• Kathy asked for the Columbus State board members to see if someone wants to be Conference Chair.  This person will introduce officials and help Elaine give out the awards.
• Kathy will send the pledge to David Hall.
• Fifteen minutes will be allotted for David’s speech.  Marge requested ten minutes for her speech.
• Kathy will be following up on the RSVP’s from OBR invitees.
• Julia suggested that, when we meet with OBR, we profile Dev. Ed. Students who have found academic and career successes.  Marge said our goal should be to send the message we want to be a voice for Dev. Ed. throughout the state.
• David asked what happens if no OBR officials come in terms of what we should do with that time allotment.  Members agreed that it will still be a reception, a time for welcoming new members and a time for networking.
• We have 214 members, including a lot of new members.
• Julia suggested we have some anticipated questions for OBR members.  Marge agreed.
• Everything is about ready for the conference!
• For next year’s conference we’re considering Marriott in Cleveland by Tri-C.
• There will be no conference in 2009, so we can prepare for NADE 2010.
• Townsend Press is giving us $250.00 towards the printing of the programs.
• Marge said we definitely want to make sure our vendors get praise and advertisement and that we should we put something on the website.  

Constitution & By-Laws---Tracy and Kathy

Tracy is going to email Chuck Nicewonder to see how far back the minutes go.

Info/Publicity---Kathy

• Kathy knows someone at Walsh who can put the CD together.  Julia likes the format of NADE’s. 
• David suggested we show the NADE copy at the Leadership Workshop.  Members agreed.

Nominations/Awards---

• Tracy reported that Brenna has sent the ballots to be duplicated.  They’ll go out the beginning of next week.
• David Hall said David Haiduc has received four adjunct award nominations.

Research---  No report

Archivist--- No report

Membership--- No report

Political Liaison--- No report

Publications:

            Newsletter---Marge

• Marge requested we look for someone else to spearhead the newsletter.  In theory, the newsletter should be the voice of the organization.  Marge has found that she’s creating the content.  She asked if the idea of a newsletter is past its time and if we should, instead, place items on the web.
• Liz suggested sending out an email with the link to OADE’s website. 
• David volunteered to do some exploration of electronic means of communication.

SIG Coordinator---

• Sue Horn is SIG Coordinator.
• Julia is pleased with her work.

Technical Consultant---

Kathy again commented what a wonderful job Jeff Koleno, from Tri-C, is doing with the website.

New Business:

• OADE is now a state-recognized non-profit organization.  Our membership expired in 1981.  Every five years, membership should be renewed.  David Hall will be the recognized agent. 
• To get the federal tax exemption, the 1023 form should be changed.  Members reviewed it together. 
• One section asked for a paragraph outlining what will happen if the committee disbands.  Marge said this is in the 2002 Constitution copy. 
• David will check with Patty about intellectual property rights.
• David asked if we are a private operating foundation (page 10, #10).  Julia said we are not a foundation.
• He said we’re looking at a $300.00 payment when the federal form is completed.
• Kathy said David should be highly commended for reading through all the paperwork.
• David has received a free NADE membership to use as a door prize for conference. 
• Ellen Kasulis, Director of Academic Support Center, emailed David.  They are looking for someone who comes from a comparable school to come in and evaluate their school as they undergo a five-year departmental review.  Julia is interested; she’s done a lot of program reviews.
• Meeting was adjourned at 12:06.
• The next meeting will take place at the OADE 2006 Conference in October.

Minutes respectfully submitted by Tracy C. Koski, 9/16/06