Ohio Association for Developmental Education

Empowering Learners

OADE Board Meeting

Friday, June 1, 2007

Members Present: Marge Bartelt, David Haiduc, Sue Horn, Carter Jastram, and Tracy Koski, and Juanita Melton

Approval of 5/20/07 Minutes:  Carter moved they be accepted.  Sue seconded.  Minutes unanimously approved.

Treasurer’s Report:  Carter

April Report:           

 Balance as of March 31, 2007:  Checking   $2, 835.29

                        Savings:            $985.05

                        CD:                    $12, 828.54

Activity:           $1,000.00 reimbursement from SBSS

                        $16.00 service charge

                        $90.00

Balance as of April 20, 2007:  $3, 729.29 

(Savings and CD remained same.)

Carter pointed out our checking account will continue to be charged the monthly service charge until OADE’s average balance is above $5,000.00.

David moved the April report be accepted.  Juanita seconded.  Report approved.

May Report:

Balance as of April 20, 2007:  Checking:  $3,729.29

                        Savings:     $985.05

                        CD:           $12, 828.54

Activity:           $1.46 in interest

                        $335.00 in dues

                        $16.00 service charge

                        $75.00 for liability insurance

Balance as of May 30, 2007:  Checking:  $3, 974.75

                                                    Savings:     $985.05

                                                    CD:            $12, 872.25

• Tracy moved the May report be accepted.  Marge seconded.  Report approved.
• In regards to the $16.00 service charge, Marge asked if we should consider changing banks.  Tracy said that would be worth investigating.
• Another possibility is to close savings out and move everything to checking.  Members decided we’ll check with the other banks first.
• Marge said, hopefully, we’ll break even on the conference.
• David mentioned the idea of a fundraiser that was proposed previously.  T-shirts?  Ball caps?  Carter said we could take advance orders.
• Marge suggests we send something out that shows members what the t-shirts will look like and have members fill out an order form.  She said we need to do some homework before we begin this fundraiser.
• Carter said we could meet at his house to tie-dye the shirts.
• Tracy said, if we don’t distribute them at the conference, there will be an added expense.
• Juanita will investigate how much t-shirts might cost, what the company can and can’t do.

Conference:  David Haiduc

• David distributed prices/packages offered by Rock and Roll Hall of Fame.
• David will inquire if they’ll stay open for us on Thursday and what kind of group discount they offer.
• We could also see if Wednesday is a possibility.  This would mean moving the date of our Leadershop.

Membership:

• Marge will email David Reedy for an updated membership list.
• Tracy said it would be helpful if the board could receive membership updates, via email or in person, for monthly OADE meetin
• Sue asked if there was someone interested in taking over SIGS at our respective colleges.  She mentioned if someone is, then they could talk to David Reedy and get lists.
• David suggested changing the name to elicit more interest.  For example, NADE calls them SPINS.
• Marge plans to post a reminder on the website that we’re accepting nominations for Secretary, Two-year Rep., and President-Elect

Grants:

• Juanita and Sue have been corresponding via email.  Sue will email everyone and invite them to apply for the OADE grant applications.  She asked if she should have a link they could click on.  Tracy said this would be the most efficient way.  David will create both a PDF and Word file.
• The form for the adjunct award has been updated online.  Members were reminded how, in the past if there were ten or less applicants, each applicant received the award.  The process will continue to be first come, first serve.

Nominations:

• A person can only be in one position for four consecutive years. 
• Recorder/Four-year rep. are elected in odd years
• Treasurer/Two-year rep and elected in even years

Conference:

• Tracy will email Kathy to see if we can get the conference proposal form updated and will ask her to send out a reminder email to the membership about the deadline.
• Marge will distribute service pins at the conference. 
• Members discussed whether or not changing the way the votes are cast is a constitutional issue that has to be voted on by the membership.  Members decided it is.
• Call for nominations request should go out shortly.
• Deadline for nominations and bio information is June 30, 2007. 
• The ballots have to be mailed four weeks prior to conference.  Deadline for receipt of ballots is two weeks prior to conference. Ballots should go out in the mail no later than September 14, 2007.  They should be returned by October 1, 2007.  An email should be sent out to let members know the ballots are forthcoming.
• Tracy will give Brenna consitutional changes to be voted on since these proposed changes should be on the ballots, too.  Surveymonkey should be on there, too.
• Policy and Procedures Manual will soon be in a PDF file on the website. 

Research Committee:

• David is still trying to get in touch with Amy Eugene.  They will be discussing Survey Monkey and how to get the email list/survey out to elicit information from colleges in Ohio in terms of their success rates.

Newsletter:

• Members discussed how we should work on getting a newsletter out soon.
• Changes to the constitution should be in the newsletter.
• Marge will work on getting the newsletter out.  Tracy suggested each board member submit something.  The tentative list follows:

Ø      Marge:  Message from the President

Ø      Sue:  article on grants

Ø      David H.:  article on how to conduct research on student success

Ø      Tracy:  article about CSCC’s recent departmental conference

Ø      Carter:  board activities summary

Ø      Brenna:  nominations and awards

• August 1, 2007 will be the deadline for submissions.
• By September 1, 2007 Marge hopes to get the newsletter out.

Date for September meeting:  Friday, September 14, 2007, 10:30

Meeting Adjourned:  12:53.

Minutes respectfully submitted by Tracy C. Koski, 6/9/07

Friday, April 20, 2007

Members Present:  David Haiduc, David Hall, Juanita Melton, Sue Horn, and Tracy Koski

Approval of 2/16/07 Minutes:  Sue moved the 2/16/07 minutes be approved.  Juanita seconded.

Treasurer’s Report and Budget & Finance Reports:  Both will be voted on at May’s meeting.

Grants and Awards:  Sue and Juanita

• Sue Horn will be the contact person for grants, and Juanita will be the contact person for awards, including adjunct awards.  Each will send individual emails regarding their respective charges when necessary.
• Recognition awards will still go to Vicki Henery.
• David Haiduc encourages the individual institutions to let their adjuncts know about the adjunct awards.  Last year, nineteen first-time attendees received them.
• David Haiduc also proposed that items that need to be voted on by the membership (changes to Constitution, nominations, awards) be done electronically.  He said SurveyMonkey.com would be an excellent tool.

Conference Report:  David Haiduc (for Kathy Buttermore)

• The Marriott contract has been signed.
• David Haiduc mentioned that Tri-C’s president, Dr. Belinda Miles, will speak at the opening ceremony.
• He asked about having a Thursday night bus trip option to the Rock and Roll Hall of Fame.  Board members were in favor of this idea.  Tracy suggested, after looking through the brochure, that we offer the basic “Guided Tour Experience.”

Membership Report:    No report.

Research Committee Report:  David Haiduc

• Using Survey Monkey, David Haiduc wants to look at colleges in Ohio in terms of their success rates.
• David Hall’s concern is they’re not all meeting the same standards.
• Sue suggests we add a disclaimer that addresses this.
• Members discussed adding questions that address the percentage using a common/standardized exit exams and course matriculation/enrollment in college courses.
• Juanita suggests using the term “developmental” on the survey instead of “remedial.”  She also said it’ll be interesting to see what’s happening in other schools.
• David said this survey will be sent to one person per institution.
• Juanita moved we should use Survey Monkey for research purposes and investigate using it so membership can vote on items electronically in the future.  Tracy seconded. 

Political Liaison:  No report

Publications:

• Members agreed we need to actively encourage people on our local campuses to submit to the newsletter and journal.
• David Hall said he’s strategizing how the newsletter can be done electronically.

Policies and Procedures: 

• David Haiduc moved we table this until the next meeting.  All were in favor.                   

The meeting was adjourned at 12:45.       

Minutes respectfully submitted by Tracy C. Koski, 4/28/07.